REQUEST FOR PROPOSAL FOR GRANT ADMINISTRATION SERVICES FOR THE TOWN OF HILLIARD FOR A COMMUNITY CENTER / HURRICANE SHELTER GRANT AGREEMENT NUMBER F0122

The Town of Hilliard hereby requests proposals from qualified individuals or firms to provide Grant Administration services for the Florida Department of Emergency Management – State-Wide Emergency Shelter Plan (SESP) Grant, funded under Senate Form 2359 and House Bill (HB) 1331.

The F0122 project involves the planning, design of, permitting for, and construction of a hardened hurricane shelter to serve the residents of the Town of Hilliard.

The Town has been awarded Shelter Grant Agreement #F0122 in the amount of $5,890,200.00, therefore, procurement and contracting will follow Florida State Statutes, rules and regulations. .

Proposals will be accepted on an equally competitive basis. No bid or proposal will be accepted from individuals or firms placed on the convicted vendor list following a conviction for a public entity crime.

The evaluation criteria and scoring that will be utilized in the selection of the engineer are as follows:

                                                                                                                                     Up to:  

1. Company Information and Experience;                                                       20 pts.
2. Staff Qualifications and experience;                                                            20 pts.
3. Project Approach and Project Management;                                             20 pts.
4. References                                                                                                       20 pts. 
5. Quality of response from references                                                           10 pts.
6. Price                                                                                                                  10 pts.

A copy of the complete Request for Proposals package may be obtained at Town Hall at 15859 West CR 108, Hilliard, Florida, or by contacting Lisa Purvis, Town Clerk, by phone at 904-845-3555, or by email at: lpurvis@townofhilliard.com. The Town of Hilliard encourages submittal of proposals from minority and women business enterprises. In the event of a tie, if one of the businesses involved in the tie is minority or female owned, they shall be ranked above the other firm or firms involved in the tie.  

Respondents are required to submit one (1) original and five (5) copies in a sealed envelope marked "SEALED PROPOSAL FOR SHELTER GRANT ADMINISTRATION SERVICES". Proposals must be received by 2:00 p.m. Thursday, August 1, 2024, at the Town of Hilliard Town Hall, Attention: Mrs. Lisa Purvis, Town Clerk, Town of Hilliard, 15859 West CR 108, P.O. Box 249, Hilliard, Florida 32046. Proposals will be publicly opened on Thursday, August 1, 2024, at 2:00 p.m. at the Hilliard Town Hall.

The Town of Hilliard reserves the right to reject any and all proposals, to waive any informalities or irregularities in the proposal process and to award the contract(s) in the best interest of the Town. Administration service contract(s) may be subject to grant/loan award and release of funds by the funding agency.

THE TOWN OF HILLIARD SUPPORTS "EQUAL OPPORTUNITY EMPLOYMENT, FAIR HOUSING AND PROVIDING HANDICAP ACCESS"